Job Opportunities

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery.

With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies. Learn more at www.dashiell.com.

Primary Function:

The Project Administrator provides administrative, financial, and onboarding support across all Central Region remote office locations, serving as a key operational resource for the Project Management and Procurement teams. This position handles day-to-day office administration, new hire onboarding coordination, budget entry, payroll support, and tracking and reporting functions that keep Central Region offices running smoothly. The position will be based in our Houston, Texas office located at 12301 Kurland Drive STE 400, Houston, TX 77034 and will report to Dashiell’s VP of EPC Operations.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

Office Administration (All Central Region Remote Office Locations)

• Serve as the administrative point of contact across all Central Region remote office locations, addressing daily operational needs.

• Order and maintain office supplies and inventory for all Central Region remote office locations.

• Report and coordinate building and facility issues with office management.

• Provide day-to-day administrative support to Project Management and Procurement staff.

• Maintain seating charts, contact logs, and Project Management organizational charts for all Central Region remote office locations.

Onboarding Support (Supply Chain & Central Region Remote Offices)

• Coordinate with Recruitment and Procurement management to support new hire placement.

• Assist Procurement new hires with system access, logins, and onboarding setup.

• Provide ongoing administrative support to the Procurement department.

Financial & Accounting Tasks (Central Region)

• Enter and manage budgets in ERP system outside of the monthly close period.

• Support the month-end close process during the 8–10 day period when budget entry is paused.

• Process monthly PNC credit card statements, including distributing personal logs, verifying coding, and organizing and sorting receipts.

• Submit check requests for vendor payments and coordinate with Accounting to process and issue checks as needed.

• Partner with Accounting on expense reports and related follow-up items.

Payroll & Time Management (Supply Chain & All Central Region Remote Offices)

• Assist with time entry in timekeeping system, including submitting timecards on behalf of employees on vacation when instructed to do so.

• Support Payroll by tracking timecards and ensuring accurate, timely submission and entry.

• Coordinate with HR to update and assign new timecard approvers when management or supervisor changes occur.

Tracking & Reporting (Supply Chain & All Central Region Remote Offices)

• Maintain the order entry and change order master log.

• Manage the staffing allocation spreadsheet.

• Track and log vacation requests on the team calendar.

Office & Team Support (All Central Region Remote Office Locations)

• Coordinate, order, set up, and break down client and team lunches, including Project Management and Procurement requests.

• Assist with general office needs and ad hoc requests as they arise.

• Perform special projects and complete other duties as assigned or requested.

How You Will Make an Impact

• Keep Central Region remote offices running smoothly by proactively managing office administration, facilities coordination, and day-to-day operational needs.

• Support successful new hire integration into the Procurement and Project Management functions through timely onboarding coordination.

• Contribute to financial accuracy and accountability by maintaining disciplined budget entry, credit card reconciliation, and expense processing.

• Support workforce accuracy and payroll integrity through consistent timecard tracking and TKA administration.

• Provide reliable tracking and reporting that gives Project Management and Procurement leadership visibility into staffing, vacation, and open items across the region.

Minimum Qualifications / Experience

The required educational experience should be listed first, remember to include if experience will be accepted in lieu (2 years = Associates, 4 years = Bachelors). Occasionally we may indicate Master preferred (rare).

Required

• High school diploma or GED required; Associate’s degree in Business Administration or a related field preferred (2 years of relevant experience may be considered in lieu of a degree).

• Minimum 2 years of experience in office administration, project support, or accounting/payroll support.

• Working knowledge of budgeting, timekeeping, or ERP systems, or willingness to learn.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Strong organizational skills with the ability to manage multiple recurring administrative tasks across several office locations.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and exercise discretion with sensitive payroll, financial, and personnel information.

• Ability to work collaboratively with Project Management, Procurement, Accounting, HR, and Payroll teams.

Preferred

• Prior experience supporting multiple remote office locations or a distributed team.

• Experience in construction, engineering, or EPC environment.

Physical Requirements:

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of hands and fingers for typing, writing, and operating office equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to occasionally stand and walk within an office environment.
• Ability to lift up to 10 pounds occasionally.

Environmental Conditions

• Work is primarily performed in a climate-controlled office environment.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship. Third-party recruiters and agencies, please do not contact us regarding this position.