Job Opportunities

SUMMARY

Provide clerical support as part of an administrative support team in a fast-paced construction office supporting Construction Managers. Accurately perform assigned tasks with minimal supervision.

DUTIES & RESPONSIBILITIES

Employee may be called upon to perform any or all of the following functions:

· Responsible for monthly departmental credit card reports; distribute to teams, compile and check validity of information submitted, collect backup documents

· Assist in the payroll coordination process by monitoring submissions of approved time sheets, ensure valid data transfers to Accounting Department

· Responsible for tracking daily and weekly reports in SharePoint and ensuring all documents are uploaded

· Ensure safety charts are updated and notify construction manager of approaching expiration date

· Responsible for completing job startup checklist and setting jobs up in SharePoint

· Be familiar with department processes and procedures to be capable of backing up other administrative positions when needed

· Perform Construction Department support tasks with minimal supervision

· Take personal responsibility for the quality and accuracy of his/her work

· Ability to lift 10lbs on a regular basis and up to 25lbs when necessary

· Other duties as required

MINIMUM QUALIFICATIONS/EXPERIENCE

High School Diploma or equivalent is required. Minimum of five years of experience working in an office setting. Experience in the construction industry a plus.

 

Possess skills in the following areas:

· Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)

· Demonstrated attention to detail to accurately process and review data entry

· Ability to define problems, collect data, establish facts and draw valid conclusions

· Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from senior management to co-workers

· Ability to prioritize and work in a fast-paced environment to meet all deadlines with minimal supervision